Transferring and Exiting Students

Transfer of a student's IEP record should occur when a student leaves the resident county school system or transfers to another school within the school system. For transfers between school systems, the school system receiving the student should request the record transfer from the sending school system.  The request should be completed by the receiving school system communicating with the contact for the sending school system.  A Contact List is provided to each director of special education, data manager and contact on the list regularly as changes occur.  The request should include the student's name, date of birth and State Assigned Student Identification  (SASID) number as well as the Resident County and School and. if appropriate, the Service County and School of the receiving school system.

An exit record would need to be created for students no longer receiving special education services due to:

• withdrawing from the resident county school system,
• returning to general education,
• graduating from the school system or
• dropping out of school.

Note:  Before transferring a student's IEP record to a different school system, be sure to complete the exit information on the Student and School Information screen and in the IEP Amendment and close the IEP.  Once the new Resident County and School are recorded on the Edit Demographics screen and saved, the record is no longer available.  Data Managers will have the ability to view an IEP of a transferred student.