Commonly Used Language

The following terms are used to describe aspects of the MD Online IEP system:

Student Compass Module vs IEP Module - When first logging into the system, the Student Compass Module will appear.  The Student Compass Module displays information at the Aggregate or Student Level.
 

At the Aggregate level, the following sections are available:

• Students – Notifications page displays the following upcoming information: meetings, annual review, reevaluations for all assigned students.  Student Matrix has the  Cases tab, Search tab and Add a New Case tab. The Cases tab displays all assigned students, and the Search  tab is for locating a student’s record.
• Progress – Displays progress on IEP goals across the caseload. This has filters that can be applied to further evaluate progress on IEP Goals.
• Meetings – Displays all meetings across the caseload.  Can click on a meeting to view the student level meeting details.
• Reports – Displays IEP Reports, Dashboard, and the Data Analytics tabs.
• Administration –  Only available to users having administrative permissions assigned to their account. The user will be able to do the following:  Add/Edit other IEP users, Add/Edit additional members, Add/Edit letters of documents that can be uploaded to the system for future use.  County Level/Data Managers with Admin permissions have additional functions available.  See County Level/Data Manager  Functions section of this User Guide.

The Student Level of Student Compass is accessed by selecting a student from the following sections: Notification, Student Matrix, Monitoring, or Meetings.

At the Student level, the following sections are available:

• Notifications – Displays the following upcoming information: meetings, annual review, reevaluations for the student.
• Monitoring – Displays all the IEP Goals and Intervention tabs. The IEP Goals tab displays progress on all IEP Goals. Can click the “Track Progress” button to update progress on the IEP goal. Objectives and any associated interventions are displayed with each goal.  Can click the “Track Progress” button to update progress on the IEP goal. Can click “Add Intervention” to associate the intervention that is being done to support the goal.  The Monitoring has a quick link to print the page.  The Interventions tab displays all IEP Goals, objectives for each goal. Can add an intervention for goals. Can click the “Track Progress” button to update progress on the Intervention.   The Intervention has a quick link to print the page.
• Profile – Displays the following information: demographic, identifying parent/guardian, school, etc.. Users can update or edit the demographic information on this page.
• IEP Summary – Displays summary information from the IEP.  The IEP Summary has a quick link to print the page.
• Meetings – Displays all meetings currently scheduled.  Date ranges can be entered to view past or future meetings.  The meeting can be edited and notifications can be sent. In addition, meetings can be scheduled from this page.
• Forms/Logs – Displays all forms and logs completed for the student and links to complete new forms and/or logs.

Resident and Service County and School

Resident County and School and Service County and School appear in several places in the MD Online IEP system and on the printed copy of the IEP.  This information serves multiple purposes based on where it is located.  Please refer to the document Residence County/School and Service County/School in the MD Online IEP for a comprehensive description of this information.

Close Record

Once the IEP has been completed and approved by the IEP team, the document must be closed.  Closing the IEP indicates that all information contained therein has been verified, approved by the IEP team and determined an accurate report of the student's Individualized Education Program.  Closing the IEP automatically sends the appropriate data to the Special Services Information System (SSIS) at the Maryland State Department of Education for later use in local and Federal reporting.

A closed IEP record cannot be reopened or deleted from the system.  To make changes to the IEP, a user can create an Amendment or start a Next IEP which covers a new IEP, Service Plan or Eligibility 3, 4 or 6 Status Report.