Add/Edit IEP User

Adding or editing user accounts for the MD Online IEP begins by clicking the Administration Section in Student Compass. The Administration section is only accessible if the user has been assigned administration permissions.   After clicking the Administration section, the Users: Search Results page will be displayed and existing users can be edited or new users added.

Add a New User:

To add a user to the MD Online IEP system, click the Add User button. Enter information in all the fields, in order to have a complete user account, and then click the SAVE button.  If certain information is unknown or changes, this can be updated through the Edit User process.  The required fields are: First Name, Last Name, User Group, Email, Username and Password.  For School Based Administrators or Teachers choosing to create an account for someone, the County and School will be filled in by default.  County Level/Data Managers will have only County filled in by default and will need to add School to School Based Administrator or Teacher accounts. The error messages will be displayed if all required fields are not completed correctly.

Editing a User:
To edit an existing user, click the name of the user that is to be edited. Click the Edit User button and update the fields according to the most recent information.  Click on the SAVE button.

The following 5 user groups are available for access to the Maryland Online IEP system:

MSDE Staff -  These users can access any student in the IEP system via a search.

County Level/Data Manager -  These users supervise or work with students enrolled in a public agency or manage the special education data for a Local School System.  There are many user access rights available that can be assigned to a County Level/ Data Manager.

School-based Administrator -  These users work at the school level.  They are administrators or teachers/providers who are working with students within a particular school and can be assigned to more than one school/location.  They can view data of any student in the school and can be given rights to add students to the IEP system.

Teacher Level - These users work at the classroom or caseload level.  They are teachers/providers who are working with students in one or more schools.  They have rights to view data for only students who are assigned to their caseload.  A student can be added to the teacher caseload by a SBA or County Level/Data manager.  Teachers can be assigned to more than one school/location.  Teachers can not add students to the IEP system.

Nonpublic User - These users work at nonpublic schools and can be a School Based Admin or Teacher.  Nonpublic users may only add students to the IEP system who are from Local School Systems (LSS) not using the MD Online IEP.  Students from LSS's using the MD Online IEP will have an active IEP before placement at the nonpublic and therefore the case may be accessed in the usual lookup manner.

Once a User Level is chosen, the corresponding permissions that are available for that group will be displayed at the bottom of the screen.  For more information regarding permissions see User Access Permissions in the User Guide.