Manage Case Rollover

An IEP user logged on as a County Level/Data Manager with Admin permission will notice a link in the left hand navigation bar of the IEP ADMIN interface. This interface allows the user to schedule a date range to update the SIS demographic nightly feed which will bring the grade and school information at the IEP Case level up to date.  This procedure is typically completed over the summer after the local school system has updated their student information system to reflect grade and/or school changes.  However, a rollover can be scheduled at any time.

Click on the Manage Case Rollover link on the left navigation bar.

In the rollover interface the date range selected should contain the day that the nightly feed is going to occur. Please coordinate carefully with your LSS SIS manager to guarantee that the students are in the correct school and grade and that the sync file (iepsis.txt) will be uploaded to the MD Secure Transport site root LSS directory during the window chosen.
Contrary to what is written on the screen, the rollover will push the following information to the case level:

• Resident County
• Resident School
• Service County
• Service School
• SSN
• Grade
• SASID
• Middle name

The following will push to the IEP level for any open IEP or Amendment drafts:

• SASID
• Middle name

Select a Start and End Date from the drop-down lists. Start Date can be the same as End Date, which indicates that the rollover should only happen on that same morning around 1-2AM. If you want to set up the rollover for today's SIS demographic (iepsis.txt) upload, then the Start Date & End Date should be tomorrow's date, because the feed happens in the early morning of the next day.